Perry Cook Memorial Public Library
Board of Trustees Meeting
May 13, 2025
1) Call to Order
Meeting was called to order by Mary Roush at 6:59 pm. Roll call was taken and present were Mary Jobe, vice president, Annie Fraizer, secretary, and board members Michelle Fidler, Paul Sipes, and Julie Rhea. Travis Dean was absent, Nicole Meyers, fiscal officer was present. Jennifer Gliebe, director, was present. Guest Bill Miller, of Schwartz Construction.
1.) Minutes
2.1
Time provided to review the 94/08/2025 minutes. Motion made to approve minutes by Mary J, seconded by Michelle.
2.) Director's Report
Summer reading grant money is now coming in and will be direct deposited. Ohio Arts Council grant funds will cover several programs in June including a chainsaw artist who will do a program and donate the carving for our literacy garden. A barn quilt is being designed to hang on the outside of the new pole barn, also paid for with funds from the Ohio Arts Council grant. Jen has asked for a Charlotte's Web themed quilt. An anonymous $10,000 donation was received solely to be used for the SRP. With paced spending and investing the bulk of it, this money should last for years.
Accessibility grant funds were to cover the masonry and the automatic doors but now there are additional funds for the concrete base to be lifted and automatic doors. The Morrow County Engineer's office will get us a sign for a front parking spot. A meeting was held for the accessibility grant as required. This grant is specifically for those with mobility issues. Opportunities for Ohioans with Disabilities (OOD) is providing an accessibility audit for the library.
3.) Fiscal Officer's Report
4.1 Monthly Reconciliation
Motion made by Julie to accept the financials and pay the bills, Mary J seconded. Nicole reported we are eligible for a "basic audit" which will save money. Will take it from a 5 page agreed upon procedures report from the auditor's office to a 1/4 page report. No vote taken because it is not required but using the basic audit was suggested.
4.) Old Business
5.1 Pole Barn Update
The state had 2 pages of questions for Schwartz to review. Schwartz Construction has answered all of them, and all answers were acceptable by the state except electrical. There is a question about digging outward and potentially adding another electrical meter if they cannot tap into the library's amperage. Guest: Bill Miller (Schwartz Construction) was available to answer questions about this process.
5.) New Business
Motion made to go into executive session to discuss personnel by Julie, Mary R seconded. All made an affirmative response to go into executive session at 7:49 pm. Jennifer left the meeting at 7:57 pm.
Motion made to come out of executive session made at 8:06 pm by Mary R, seconded by Julie. All voted in favor to come out.
6.) Consent Resolutions
Julie made a motion to accept $19.00 in small cash donations from the register, Michelle seconded.
Julie mad a motion to accept the anonymous donation of $10,000, Mary J seconded.
7.) Adjournment
Motion made to adjourn Mary J, Paul seconded at 8:18 pm.