Perry Cook Memorial Library
Board of Trustees
March 12, 2024
Regular Monthly Meeting
1.) Call to Order
Mary Roush called the meeting to order at 7:04 p.m. Roll call was taken and present were Mary Jobe, vice president, board members Michelle Fidler, Paul Sipes, and Julie Rhea, Nicole Myers, fiscal officer and Jennifer Gliebe, director. Absent was board secretary Annie Fraizer and board member Travis Dean.
2.) Minutes
Will be reviewed and approved at next meeting.
3.) Director's Report
Jen discussed a quote received from Omness Design to renovate building to address accessibility and storage space issues. Cost for fire detection system discussed after meetings with Harlan, Johnsville VFD chief and Jimmy from APEX (who does our annual fire inspections). Johnny Troyer quoted $2950 to restore storage shed. Jen will reach out to ask for quote to restore shed to represent its role as one of Johnsville's original post office buildings. Paul Sipes asked if outreach position is still open. Jen and Christine have been doing outreach until position is posted. The library will serve snacks as part of the summer food program. More details to follow.
4.) Fiscal Officer's Report
Mary Jobe asked about $5,000 in Code 2021 fund. This is an endowment fund and we get interest - would like fiscal officer to answer if this money can be spent or not. Interest on this account is very minimal. Paul asked about monies in general fund and Nicole explained it is our operating fund. Paul wondered if we can move some of this to an interest earning (STAR) account. We would need to get the approval of the county to move any funds. STAR rate of interest is 5.49%. Nicole will research accessibility and security of funds if moved. Mary Jobe made motion to approve financial report and pay the monthly bills, Julie seconded.
5.) Old Business
OSU Extension office is putting in pollinator garden on site purchased by library. Jen will move forward with getting shed updated by Johnny Troyer. Board approved expenditures up to $4,000 for shed renovation. Julie made a motion to approve director's authority to move forward with picking out design on shed to reflect its historical use as a post office. Michelle seconded.
6.) New Business
Mary Roush asked about quote from the architect. The building committee will meet on the quote and discuss how they would like to move forward. Discussion regarding pole barn versus a programming structure with weather coverage and decided to wait until building committee meets. Discussed quote for fire detection system. Board agreed to allow director to move forward with fire detection system purchase. Michelle made a motion to pay Central Ohio Security to put the system in. Julie seconded. Dynamic Network appears to have gone out of business. ES Consulting is working on a quote to provide IT support and management. Jen will get it to us when she receives it. Board will have special meeting if needed to vote on this issue.
7.) Consent Resolution
Julie made a motion to accept the $33.15 donation from the register. Michelle seconded.
Julie mad a motion to adjourn at 8:15 p.m., Michelle seconded.