Perry Cook Memorial Public Library

Board of Trustees Meeting

October 8, 2024

1.) Call to Order

Meeting was called to order by Mary Roush at 7:04 pm. Roll call was taken and present were Annie Fraizer, secretary, and board members Michelle Fidler, Paul Sipes, and Julie Rhea. Mary J and Travis were absent at roll call. Nicole Meyers, fiscal officer, was present. Jennifer Gliebe, director, was present.

2.) Minutes

Time given to review minutes. Michelle motioned to accept minutes, Annie seconded this motion. All present voted in favor.

3.) Director's Report

Time was provided for those present to review the Director's Report. Highlights discussed as follows:

1. Getting quotes on landscape design for the side lawn with potential green space, gazebo, pavilion, etc. to best develop the space and maximize the potential.
2. Getting quotes about an air filtration system and sinking in a corner of the building.
3. Library sign up month yielded 21 new members.
4. The computer system had a big purge for inactive users to clean up the database.
5. ES Consultant quote was reviewed for replacements for computers all non-functioning except 1.
6. 1 application received for the new hire position. Jen will recast the net to see if additional applications can be received.

4.) Fiscal Officer's Report

 4.1 Fiscal Report

Time was provided for those present to review the fiscal report. Paul motioned to accept and pay bills, Julie seconded.

5.) Old Business

1. Quote: reviewed pole barn and pergola/pavilion, would like to see a visual for this area.
2. Quote: reviewed cracking foundation quote for south side of building. This company offered to come out once a year to assess for new sinking. Considering companion projects in the corner of the building and along the outside of the building ($30k). Repairing the ramp is $11k. Total of the whole project would be $41k.
3. Jen will look into trying to get grants for cement ramp and fixing the front door to be handicap accessible with the Accessibility Grant.
4. Quote: reviewed to repaint the library's sign in front. The sign needs to be repainted due to wear and tear. No vote needed because the quote was below the threshold for the director to use at her discretion. The board requested the sign be repainted.

Travis arrived at 7:44 pm.

6.) New Business

Patron database is used very little.

There is a program called Mango Language that could provide ASL learning and things for younger kids. Jen will consider if this is something useful to be added in the future for patron use and/or classes.

Patron computers are not fully functioning. Discussion concluded that the library should replace one patron PC using the quote reviewed from ES Consulting. Paul moved to approve up to $1600 to replace and Julie seconded.

7.) Consent Resolutions

Julie motioned to accept small donations of $24.10 taken at the register, Travis seconded.

Michelle motioned to adjourn, Julie seconded at 8:17 pm.